RegisterTap Setup guide

School setup guide

About 2 hours in the admin portal, then teachers install the app and link wristbands.

Admin & teacher setup

Work through the tabs in order. Upload 3 Learners before class lists. Every learner must exist in the system before you link them to a register class or teacher.

Step 1 of 9

Before you begin

Gather these exports

~10 min to collect files

  • Whole-school learner list for every grade (SA-SAMS, d6, Edupac, ADAM, or Excel).
  • Register / class lists, one per teacher or subject group (Stu No + Key, or Name/Surname).
  • Timetable CSV showing who teaches which class and period (optional on day one).
  • Educator emails for portal invites.
  • NFC wristbands (NTAG213/215). Teachers assign them in the app.

This guide vs CSV Import steps

The tabs below follow setup order. CSV Import uses different step numbers. Use this table:

This guide CSV Import screen What you upload
Tab 3 Learners Step 1 Whole-school roster
Tab 4 Register Step 3 Class / register lists
Tab 5 Timetable Step 2 School timetable
Quick FAQ
Who uploads class lists?
The admin can upload for every educator (CSV Import → Step 3). Teachers can also add their own list on the phone (Settings → My Data).
POPIA & ID numbers
Do not import SA ID or passport columns. Use learner numbers only. The app blocks ID fields.
Android or iPhone?
Both work. Use NTAG213/215 bands. Not MIFARE access-control cards.
Lost, stolen, or broken band?
See tab 8 Lost band. Secretary unlinks in Directory → Wristbands. Register teacher assigns the replacement in the app.
Stuck on something?
Work through this guide. In the app, tap Try again or Open Setup Guide.

Typical timeline

  • Start here10 min
  • School & educators25 min
  • Learners & class lists45 min
  • Timetable & go live20 min
  • Teachers & bands30 min
Sign in to admin portal Set up a new school
Block out an afternoon with your registrar

First sign-in · Admin portal

Create your school

~10 min

  • Sign in at registertap.web.app/app.
  • Complete Your School: name, province, type, grades.
  • Finish your profile, then copy your School ID for teachers.
Onboarding Your School
Onboarding

Directory → Educators

Invite educators

~15 min

  • Invite in bulk with a CSV (name, email, register class).
  • Or Add one educator and share login details.
  • Teachers install the mobile app and sign in with the email you invited.
Directory Educators
Directory · Educators

CSV Import → Step 1

Whole-school learner list

~20 min · do this before class lists

  • Upload every learner in the school, all grades (.csv or .xlsx).
  • Master roster: names and learner numbers. Nothing else works without this.
  • Check the preview. ID/passport columns should show as blocked (POPIA).
  • Confirm import.
CSV Step 1 whole-school learners
CSV Import · Step 1

CSV Import → Step 3

Register & class lists

~25 min · one group at a time

  • Upload one class list per register or subject group.
  • Choose the educator → upload their file → Save & link.
  • Admins can upload lists for every teacher (one file at a time, or one file with several Keys).
  • New uploads add learners to groups. They do not wipe earlier lists.
  • Teachers can also add lists on the phone (Settings → My Data → photo or CSV).
CSV Step 3 register class lists
CSV Import · Step 3

CSV Import → Step 2

Timetable

~15 min

  • Upload after educators are invited and class lists exist.
  • Validate & Match Teachers → import matched rows.
  • A new timetable file replaces the whole timetable. Export a backup first if you are mid-term.
CSV Step 2 timetable
CSV Import · Step 2

Settings → Timetable & School Day

Go live in admin

~5 min

  • Set your timetable cycle (5-day, 6-day, etc.) and today’s cycle day if needed.
  • Confirm educators appear in Directory with the right register classes.
  • Next: tab 7 Teachers for wristbands and scanning.
Settings timetable cycle
Settings

Teacher mobile app

Wristbands & scanning

~30 min with one class

  • Teachers install RegisterTap from the App Store or Play Store and sign in.
  • Classes: pick today's register class or period.
  • Assign: select a learner, tap their NTAG band to link (one band per learner).
  • Scan: learners tap at the door. Present shows on the register straight away.
  • Works offline. Scans sync when the phone is back online.
  • Admin exports morning register via SA-SAMS Export when ready.
  • Lost band? See tab 8 Lost band. Unlink in the portal, then Assign a replacement on the app.
RegisterTap Assign tab and scan screen
Assign tab: link a band, then scan

Daily office · Directory → Wristbands

Lost wristband protocol

~2 min per learner · keep this at the front desk

Who does what: the secretary unlinks the old band in the admin portal. The register teacher links the replacement on the phone (Assign tab). Always unlink first. A band can only belong to one learner.
  1. Verify the learner: confirm full name and learner number at the office (ID card or register list).
  2. Open the admin portal → Directory → Wristbands tab.
  3. Search by learner name or number. Confirm the row shows Assigned with a wristband UID.
  4. Click Unlink → confirm. The old band is cleared from that learner and returns to the unassigned pool (even if the physical band is lost).
  5. Hand the learner a replacement band from your stock (NTAG213/215).
  6. Send them to their register teacher (or any teacher with the app): Assign → pick the learner → tap the new band. Requires phone internet for this step.
  7. Learner taps the new band at the door as usual. Past attendance is not deleted. Only the band link changes.

If something goes wrong

Situation What to do
Teacher sees “This band is already assigned” The replacement was never unlinked from someone else, or the old band was not unlinked. Secretary: search the band UID in Wristbands (Assigned filter), Unlink the other learner, then retry Assign.
Found a band that was reported lost If you already unlinked the learner, the found band is spare stock. Assign it to whoever needs one. If you forgot to unlink, unlink the original learner first.
Band reported stolen Unlink immediately so it cannot be used to mark attendance. Issue a replacement and re-assign on the app.
Learner shows Unassigned but had a band Someone may have already unlinked. Skip to step 5 (issue replacement + teacher Assign).
Teacher phone still shows old band after unlink Teacher needs internet once so the app syncs. Close and reopen the app if needed.
Do not use End-of-Year Wristband Reset for one lost band. That clears an entire grade. Use Unlink on the individual learner only.

Office checklist

  1. 1 Verify name + learner number
  2. 2 Directory → Wristbands → Unlink
  3. 3 Issue replacement NTAG band
  4. 4 Teacher: Assign → tap new band
  5. 5 Test scan at register

Secretary: steps 1–3. Teacher: steps 4–5.

Print or bookmark this tab for front-desk staff